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Opening day
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Submission deadline
Specific deadlines to submit session, presentation, and poster proposals:
- 15 April 2025, 23:59 AEST (Brisbane), deadline for submission of proposals for sessions and presentations
- 15 May 2023, 23:59 AEST (Brisbane), deadline for submissions of poster proposals
Submitting a SciDataCon Proposal
If you have not already done so, you will need to create a user account in Indico. See the Create Account option in the side menu.
Please note that creating such an account is not the same as registering for the conference.
It is essential that you select the intended contribution type (Session, Presentation, or Poster) from the dropdown menu in the submission form. Note that the peer review will be organised based on the contribution type; an incorrect classification of your contribution type may impact the result of the reviews.
Form Guidance:
- Title: required field including the title of the abstract being submitted
- Content: main body of the abstract submission
- Authors: This field designates the individual(s) submitting the abstract and in defining the roles. Options include:
Author (sole author), Co-author (when one or more authors are submitting an abstract), Speaker (individual will be speaking at the event). Other roles should be described in the content/abstract (e.g., panelists for a panel session submission), and will later be allocated in the session details after the peer review process and proposal acceptances occur. Individuals can be added to the submission in three ways: Add myself, Add from search (if the individual is already in the system), or Enter manually. To add yourself to the abstract click Add myself and select if you are an author, co-author or speaker. To add from search, you can search by Family name, given name, email address, affiliation. To add an individual not in the system, please click Enter manually and complete as many of the fields as possible: Title (drop down selection), Affiliation, First Name, Family Name, Email address, Address,Telephone. - Contribution type: required field that states if the abstract is for a poster, presentation or for a session
- Comments = open text box for general comments to the SciDataCon organizers.
- Tracks (themes) : Please select all that may apply to your specific abstract. For the full theme descriptions, select Themes from the sidebar.
Session Proposals
Sessions at SciDataCon explore research and practice. Sessions may include presentations of original research, of interesting data practices, or a mix of the two. Sessions may be structured around conventional presentations and discussion, or they may take more interactive formats, including panels and interactive workshops. All session proposals will be peer-reviewed. They should be compelling and of interest to the global data community. The format, structure, and outcomes should be clearly expressed.
Your proposal should:
- Explain the significance of the issues to be tackled in the session.
- Provide a clear description of the approach, structure, format, and
suggested agenda for the session. - Provide as much information as possible about proposed speakers and the subject of their papers.
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Be submitted as a contribution type 'Session' to allow for adequate review
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Be no shorter than 300 words and no longer than 900 words.
About SciDataCon Sessions
Please take into account the following considerations when preparing your proposal for a SciDataCon 2025 session.
- Sessions will be 90 minutes in duration.
- Session proposals should explicitly address one or more of the SciDataCon 2025 conference themes.
- Onsite attendance of minimum one speaker per accepted session is required.
- Session proposals should clearly describe the format and ‘type’ of the session: see above for information about the different formats of sessions that are invited.
- The proposed session structure should allow sufficient time for interaction and discussion with participants and audience.
Suggested session types
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Research Presentations
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Practice Presentations
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Mix of Research and Practice Presentations
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Panel Discussion
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Ignition/Lightning Talks and Structured Discussion
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Group Discussions (World Café)
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Workshop Session (state format)
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None of the above (you may suggest an alternative format, but you should describe it clearly)
Submitting an abstract: presentations and posters
Presentation abstracts must be submitted as the ‘Presentation’ contribution type in the submission form.
Abstracts will be peer reviewed for individual quality and, if accepted, will be assigned to an accepted session or grouped into thematic sessions by the SciDataCon Programme Committee.
Accepted abstracts will be available from the conference website and will form a persistent collection, so please consider the following guidelines carefully:
- Please submit your proposal of a length appropriate to the intervention. The proposal for a research paper should be 600-900 words and for a practice paper 300-600 words. These are guides, please use your judgement. We strongly discourage proposals of more than 900 words or less than 300 words.
- The proposal should clearly specify the core idea, the context of the research or practice, and the audience to whom it is relevant. Insufficiently developed proposals will not be selected.
- Onsite attendance of minimum one speaker per accepted paper is required.
Poster abstracts must be submitted as the 'Poster' contribution type in the submission form.
Accepted posters will appear in a dedicated IDW 2025 poster session, combined with the posters accepted for RDA Plenary. Posters can often be a more effective way of communicating key technical features of a paper and providing a visual summary that really engages the viewer.
For a Poster Abstract we suggest 300-600 words and certainly no more than 900 words in length. Onsite attendance of minimum one speaker per accepted poster is required.
